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Caroline Guntur

[The Swedish Organizer] Creating Space, Vol, 13: What It Looks Like When Your Systems Hold Up

Published 5 days ago • 10 min read

Creating Space · March 2025 · Vol. 13

What It Looks Like When Your Systems Hold Up

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Welcome

What Else Do You Need?

The topic of business systems may not be the most glamorous one out there, but there's nothing better than being able to step away from your business without guilt or fear.

That's what I was able to do this past month.

There's nothing more powerful that that feeling because it represents true success.

When you are in business for a long time, there are be times when you need to step away for whatever reason.

Even if you don't travel like I choose to, there will come a time when other priorities or life events need your attention, for example children, illnesses, or moves.

The life of an entrepreneur isn't single-faceted, and I keep telling my clients that "what affect your work usually has nothing to do with work."

That's why you cannot possibly separate work and life. They have to co-exists in harmony.

You will never have perfect balance (one will always pull on the other), but they should not eclipse each other to your detriment. You have to be able to "life" too.

When you business systems hold up, you have the reassurance that you're able to step away knowing that things will NOT fall apart without you.

You can take a few days off and nothing bad happens.

Heck, you can take two months away - like I did - and come back to a business that functions pretty much the same way. A few rescheduled meetings here and there - that's all.

If you you have employees or contractors, you can trust that they will handle things in your place.

If you're a solopreneur, you have a solid business model with workflows and automations that hold things together in your absence. Sometimes both.

That's true entrepreneurial freedom.

What many people need to realize though is that none of this happens by sheer luck, and it doesn't just automatically happen because you become successful.

It's the other way around. You are able to become successful because of it.

Without proper systems and operations, you can work your way to being a six-figure business, sure, but beyond? No. You hit a brick wall there.

Scaling lives and breathes through repeatable workflows. Without them, you will plateau.

Successful entrepreneurs don't leave things up to chance.

They create the environment they need in order to grow.

I worked hard to put everything I have in motion.

I took the time to build a strong foundation and put workflows in place.

I took the time to find people who have the same values as I do.

I took the time to consider how I want things to work, and then I implemented it.

All of it is by design and I wouldn't have it any other way.

So with that said, I'd love to know: Have you designed what you need?

Hit reply and let me know.

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Recent Press

​How to Organize your Life: An Expert's Guide​

in Productivity Advice

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​In this roundup article by The Vitallist, I share what a difference it makes to have an organized and uplifting workspace.

After all, life is a full-sensory experience.

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New on YouTube

February 2025 Productivity Report

What It Looks Like When Your Business Systems Hold Up

This month, I talk about what it should look like when you have proper systems and operations in place. Glamorous? No, but necessary for scaling and succeeding long term.

Read the overview up top, the full blog post here, and check out the visual report over on YouTube:

video preview​

In this video, I:
→ share how I lean on my systems and operations when I travel
→ show you how to think about your goals and track progress
→ explain what stats I focus on and how I'm doing
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New & Popular

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The Organizing Formula is now a full video course!

Yep, this fan favorite is back and better than ever! Not only is it free over in our Academy, it's free over on YouTube as well, so that more people can enjoy it.

Parade named this course one of the best free online courses to take back in 2021, and it's finally gotten its long overdue upgrade, so check it out when you have a moment. I'd love to hear what you think.

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Let's Make It Simple!

When you need a little extra help, it can be hard to know where to start, so in true organizing fashion, I've put together a handy dandy flowchart to guide you through the decision.

Click the button below, and let it guide you to the best opportunity.
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Content By Others

What I'm Reading Right Now:

  1. ​5 Winning Strategies For Productive Meetings In 2025. By Forbes.
  2. ​Here’s Why People Are Working Smarter, Not Harder, as Workdays Shrink. By Inc.
  3. ​Productivity hacks that we can learn from our favourite fictional characters. By CreativeBoom.
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Until Next Time, Stay Productive!

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✨ Our mission: To create more space in both your life and business, so that you can leverage your time, work less, and enjoy the lifestyle freedom you deserve. ✨
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Caroline Guntur

Organizing & Productivity Coach

Hi there! I'm Caroline, a.k.a. The Swedish Organizer. My passion is to help creative entrepreneurs get their ducks in a row and finish what they start, so they can work less, play more, and have time for what matters.

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