[The Swedish Organizer] Creating Space, Vol, 4: The Best Kind of Productivity Creates Impact & Opportunity ✨


Creating Space · June 2024 · Vol. 4

The Best Kind of Productivity Creates Impact & Opportunity

Welcome

Are you resolute?

We often make resolutions for ourselves, but not in the right way.

You see, when most people talk about New Year’s resolutions, they conflate a few things.

They say things like: “I want to become fluent in another language, lose 50 pounds, and make a million dollars.

Sound familiar?

If you say that, you’re listing the totality of your dreams. In other words, you’re answering the question: “What do I want in order for me to live my ideal life?”

That’s not a resolution.

That’s a vision statement, i.e. a massive life overhaul.

A resolution – in my opinion – is not synonymous with a goal; it’s merely a promise to yourself to fulfill a goal.

So for the above vision statement, one goal could actually be to lose 50 pounds.

But there’s more to it, and it involves specificity.

We can’t just say that we have a goal. We have to take action to move towards that goal.

That’s where your resolution comes into play, but in order for it to actually mean something, the two have to be connected.

They go hand in hand.

So how do you approach all this?

Let me show you:

Step 1: Turns Your Dreams into Tangible Goals

The first thing to do is to take your vision statement and break it down into the different goals that it contains, so that you can actually follow through on them later on.

There’s likely a whole bunch of projects compiled into one, and without separating them, it’ll all be too overwhelming.

When you understand that, getting things done become a whole lot easier.

Step 2: Break Each Goal Down

Once you have separated the different goals, you have to break each of them down further and focus in.

For each of them, understand whether or not we’re looking at a short-term or long-term goal.

A lot of the time, we accidentally create long-term goals for ourselves (i.e. the ones that lean more towards dreams).

If you wanted to “become fluent in another language,” for example, that’s a good example of a big, long-term goal.

Could you achieve it in a year?

Sure, but it would require full immersion. A hour of practice a week wouldn’t get you there.

We have to match up the timeline with our current reality, so any long-term goal you have will have to be converted into a short-term goal.

What are the steps to get there, and what could you realistically achieve in a year?

That’s your timeline.

Step 3: Focus In Even More

Can you attack multiple goals at the same time? Yes, assuming you have the available resources.

That’s what this part is all about.

In many cases, however, you’ll have goals that’ll compete with each other for resources.

By resources, I mean your time, energy, money, and so on.

We never have unlimited resources, so we have to be mindful of how they are spent.

For the most part, you’re better off focusing on one at a time.

Start one and finish it before you start another, unless you have the resources and project management experience to pull them all off in tandem.

Step 3: Allocate Your Resources

One you have a focused, short-term goal nailed down (that fits within the span of a year), you can progress to the next step, which is to allocate your resources.

For the resource of time, when are you going to work on this?

Get specific.

For your energy, does the time slots match your energy cycles? Yes or no?

If you’re gonna work on something after work when you’re exhausted, it’s gonna take longer.

You have to decide on the ideal days and times to make it as easy as possible.

For your money, do you need to make an investment?

Do you need lessons? Can you afford those?

In order to achieve our goals, we need to understand the resources that they require, and actually allocate them (taking into account opportunity costs, of course).

Planning is key.

Step 4: Decide on Milestones & Progress-Tracking

When you have allocated the available resources and gotten specific, decide how you will measure your progress.

Like I stated in the December 2024 report, you have to check in with yourself throughout your project.

Doing it at the start and at the finish isn’t enough.

At the start, you haven’t gotten any momentum yet.

At the end, it’s too late. It’s over.

You need to have regular milestones, so you can adjust course throughout – just like when you’re driving to an appointment in a part of town you don’t know.

Turn on Waze, and figure out where to turn. And if you take a wrong turn, adjust – immediately.

Step 5: Take Action

If you’re serious about your goal, you have to commit.

This is where your resolution fits.

Now, you’re actually ready to make that promise to yourself.

You have a plan and the available resources, so that you can get to the finish line.

Be sure to craft your words carefully when making your resolution.

Words are powerful, and the stories we tell ourselves have meaning and energy.

If you do that, and then you follow through, you’ll be looking at the goal in the rear view mirror by year’s end without regrets.

Easy peasy.

So with that said, I'd love to know: Did you make a resolution this year?

Hit reply and let me know.

❤️

Recent Press

18 Expert Work-Life Balance Tips for Small Business Owners

in Productivity Advice


In this roundup article by DevX.com, I share how smart delegation is one of the best ways to harmonize your work-life balance and create a more productive environment for yourself.

Upcoming Events

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Let's be honest – organization isn't just about pretty containers and labeled shelves. It's about reclaiming your time, reducing your stress, and creating a home that works for you instead of against you.

That's why I'm excited to invite you to the FREE Organized Living Summit (March 11th-13th, 2025).

This virtual 3-day event brings together 33+ organization experts (including yours truly!) who understand the real-life challenges of maintaining an organized home – and have practical solutions to share.

By attending this free summit, you'll learn:

  • How to create sustainable organization systems that don't require constant maintenance
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  • Methods for tackling overwhelming areas like kitchens, closets, and paperwork
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→ Register for free here!


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Freebies & Low-Ticket Offers

The Bookend Approach to Productivity (Mini-Course)

Learn how to close open loops to supercharge your days (Only $47!)

Let's Meet Up in Person!

In-Person VIP Productivity Day

Join me in Munich, Germany for a full day of fun strategizing your goals. One slot open for September 2024. Please inquire for details.

Email hello@theswedishorganizer.com to secure your spot!

May 2024 Productivity Report

The Best Kind of Productivity Creates Impact & Opportunity

It was a Taylor Swift-themed month over in Stockholm, and I had quite a few takeaways. The report is now live over on the blog as well as on YouTube.

Read it in full here, or watch the video here. I'd love to hear your thoughts!

In this video, I:
→ share why productivity always should inspire long-term impact

→ why leaders prefer to create positive change

→ explain what stats I focus on and how I track progress

New IG Content

Follow the fun over on Instagram.

And while you're there, don't forget to join our Broadcast Channel "Getting it done!" We've got some great things in store for 2025!

Success Story

My to-do list was full of projects that sat for weeks, months... a long time, and weren't getting done. The lightbulb moment was when I realized they didn't belong on that list at all.
Tara Whitaker, The Modern Editor Podcast, on her experience in Mindful Monday Mapping.

Frequently Asked Questions

Question: Can I enroll in your courses anytime?

Answer: Yes! We have open enrollment throughout the year in order to foster a calm, collected, no-stress environment. That being said, the sooner you buy in, the sooner you can welcome more success into your life. Now is always the right time.

Question: I'm not sure what type of help I need? How do I choose?

Answer: We have a handy-dandy flowchart to help you through that decision here, and if you're still having trouble, reach out for a recommendation by sending an email to hello@theswedishorganizer.com. You can also book a Discovery Call here.

Question: Do you have any guarantees on your courses?

Answer: Yes, most of them come with a 14-day money-back guarantee.

Until Next Time, Stay Productive!

Our mission: To create more space in both your life and business, so that you can leverage your time, work less, and enjoy the lifestyle freedom you deserve.

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Caroline Guntur

Hi there! I'm Caroline, a.k.a. The Swedish Organizer. My passion is to help creative entrepreneurs get their ducks in a row and finish what they start, so they can work less, play more, and have time for what matters.

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